Spanish PA/Secretary + ideally Russian

Job Location: London

Salary/Additional Information: up to £27,000 plus excellent benefits

Reference: CC 56/06

Company: Trade Union

Role:

•Liaises with outside organisations
•Managing and processing internal and external section telephone enquiries;
•Arranging for documents and publications to be translated in various languages (French, German, Spanish, Swedish, Russian, Japanese, Portuguese, Italian, Chinese, Greek, Finnish, etc.), taking into consideration deadlines, quality and cost elements
•Proofreading/checking translated documents and publications before sending for printing
•Lay-out of meeting documents/circulars/publications etc. in various languages (see list above)
•DTP using Quark/PageMaker/PowerPoint on PC and MAC
•Liaising with interpreters to prepare for meetings and sending them the relevant documents
•Working with more than 50 freelance translators to answer their queries, provide them with sources and ITF materials relevant to their work and provide them with appropriate terminology
•Maintaining electronic archives of all language documents
•Entering on the database all jobs undertaken and tracking translations in progress
•Translates short, urgent letters, circulars, faxes and assists in the preparation of translations to a very high standard in more than one language
•Types out draft translations from audiotapes or written documents
•Helping the Unit Head to carry out their day-to-day duties
•Assisting all staff in tracing language documents (hard and electronic copies)
•Entering new material in the languages onto the Website and updating old sections using CMS
•Responsible for general office duties within the Unit
•Keeps self and others informed of relevant developments within the ITF
•Services ITF meetings
•Assisting colleagues with other duties where necessary
Processing the work of the Language Service Unit in absence of the Unit Head

Daily duties and main responsibilities include:

Profile:
·Excellent written and spoken English + fluent Spanish and ideally Russian
·Relevant experience in the language/translation environment
·Administrative and secretarial experience
·Good communication skills
·Good use of initiative
·Flexible - team work
·Good IT skills
·Good knowledge of computers and software packages
·Excellent organisational skills
·Ability to work under pressure
·Ability to work on own initiative within established guidelines
·Ability to work to deadlines
·Prioritising skills
·Attention to detail
·Tact and diplomacy

NB: If you have applied for any other languagematters vacancy there is no need to re-apply, as your CV will be considered for all of our vacancies that match your language skills and work experience.

To apply, please send your CV to Christelle Corbeil

We work constantly to provide equal opportunities for all, regardless of age, gender, ethnicity, social background, religion, disability or sexuality.

NB. Client requirements dictate that we can only accept applications from candidates who are available for face to face interviews in the UK within 24 hours. Candidates must be eligible to work in the UK or hold a valid work permit. Please note that we contact successful candidates within 3-4 working days. We will consider you for all our vacancies now and in the future. Please do not reapply unless requested to do so. Language Matters is acting as an employment agency in relation to this vacancy.