Administrator

Salary: £25,000

LOCATION: North ACTON


Main Duties & Responsibilities:

1.Analysis of lease contract details & other legal documents
2.Escalation of queries to local Property and Finance teams
3.Maintaining and entering accurate & up-to-date data on the Property Management database (ECS-QUBE) as well as other reports
4.Flagging future lease events and their administrative follow-up
5.Producing monthly financial & property related reports for local Property, Finance and Shared Service Departments, as well as any other ad hoc reporting
6.Responsible for established processes & maintaining good working relationship with all the different departments
7.General administration tasks i.e. data cleansing, filing, scanning and maintenance of the document management system


Knowledge/Skills:

Essential:

Fluency in English, Swedish and third language German, French, Dutch
Attention to detail & accuracy is critical
Must be very organized & able to multi-task (work experience)
Analytical approach to problem solving
Highly concentrated on the task in hand
Computer literacy with good Excel and Word skills
Used to working with data and carrying out routine tasks
Used to working with a Management database


Desirable:

Basic legal knowledge of property, in particular commercial property lease contracts and terminology
Previous use of a Property Management database such as Qube or Oracle is highly desirable
Further advanced language skills in Spanish, Portuguese
Accounts/Finance experience