French Speaking PA / Secretary

Job Location: London

Salary/Additional Information: up to £35,000

Reference: CP/CC 45/04

Company: Pan European commercial property Development Company

Role: French Speaking PA / Secretary

Our client is looking for an experienced PA / Secretary to provide efficient and confidential day-to-day support to the Group HR Director; providing a proactive service that ensures the smooth running of her administration. You will need to continuously improve the effectiveness of the Group HR Director for the benefit of the Company, Department and the Director.

Key responsibilities:
·Organise the HR Directors ad hoc and regular meetings and conference calls ensuring rooms and conference numbers are booked and communicated
·Ensure all documents and papers required by the HR Director are prepared in advance of meetings and calls using your French language skills
·Prepare reports, presentations and important memos with and on behalf of the HR Director
·Arrange all travel, accommodation, ground transportation and track costs
·Manage the renewal of personal data for HR Director such as passports, credit cards, driving license, professional memberships, airline memberships
·Manage and filter incoming calls both internal and external to ensure HR Director handles only essential matters using your French
·Liaise with the Human Resource Team to ensure meetings are managed, attended, actions are executed to deadlines and commitments are kept
·Assist the HR Director with the organisation of new senior employee inductions ensuring every detail is attended to in advance
·Ensure that HR invoices are checked by the relevant HRM, signed off by HR Director and then follow up with Accounts team when necessary
·Co-ordinate the broadcast of the HR Focus Notes including ensuring HRM\'s meet deadlines, gathering pictures of new starters and broadcasting it on e-mail and on the intranet
·Gather employee news from HRM\'s on a monthly basis, draft e-mail and gain HR Director approval and then send to Senior Management
·Support the HR Director\'s lifestyle requirements including concierge services such as dry cleaning and paying of domestic bills

Skills and qualifications:

Essential
·Highly organised work methods
·Structured, logical thinker, able to multi-task
·Clear sense of prioritisation and adaptable and flexible approach
·Highly motivated and committed individual
·Prior secretarial work experience in a high pressure, fast environment
·Strong computer skills especially in Power point, excel and outlook
·Friendly manner – outgoing with a good sense of humour
·Very strong attention to detail
·Naturally helpful and attentive to boss\'s needs and emotions
·Worked with different cultures

Desirable
·A second European language; French preferable
·Exposure to American organisation
·Previous experience in an HR environment a bonus

NB: If you have applied for any other languagematters vacancy there is no need to re-apply, as your CV will be considered for all of our vacancies that match your language skills and work experience.

To apply, please send your CV to Cristina Perrone or Christelle Corbeil

We work constantly to provide equal opportunities for all, regardless of age, gender, ethnicity, social background, religion, disability or sexuality.

NB. Client requirements dictate that we can only accept applications from candidates who are available for face-to-face interviews in the UK within 24 hours. Candidates must be eligible to work in the UK or hold a valid work permit. Please note that we contact successful candidates within 3-4 working days. We will consider you for all our vacancies now and in the future. Please do not reapply unless requested to do so. Language Matters is acting as an employment agency in relation to this vacancy.