Company description
An international organisation developing and providing services to improve access to information with a view to promoting agricultural and rural development in the ACP (African, Caribbean and Pacific) countries and boosting the capacity of those countries to produce, acquire and use information in this area.

 

 

Job description
1. General Secretarial Duties

•  Provide the appropriate secretarial support for Centre-wide internal monitoring activities undertaken by the Deputy Manager, in relation to the preparation of monthly financial reports and updating project monitoring guidelines.

•  Carry out general secretarial duties, which include processing a wide variety of correspondencein both English and French languages relating to the responsibility areas of the Manager, Deputy Manager (PSSD) and other Officers working on the two programmes indicated above. The specific tasks will include drafting letters, memos, reports, contracts and agreements, presentational material, photocopying

•  File and archive correspondence and reports

•  Update the Centre's contacts database

•  Provide support in the coordination of departmental matters including budgetary and financial aspects, centralisation of the activity calendar (events, meetings, missions, ..) and leave

•  Receive visitors and handle telephone calls, faxes and emails

2. Project-related Administrative Support

•  Assist with the preparation of contracts, financial commitments,payment requests and closure of contracts

•  Assist with project monitoring and financial control by inserting and retrieving data into, and from, the Centre's monitoring and control systems and provide updates to project officers and departmental manager on a regular basis

•  Assist with the organisation of internal and external meetings/seminars (request cost estimations and compile budgets, prepare invitation letters, make travel and other logistical arrangements, assist with programme preparation, per diem payments etc.)

•  Manage the translation of small documents (FR/EN) according to needs;

•  Update coordinates of consultants and of the complete database related to the program.

Requirements
- Level of education: MBO (secondary School)

- At least 5 years of similar experience, preferably gained in an international environment

- Good working knowledge of Microsoft Office

- Excellent command of English and French (Portuguese would be an asset)

             

Salary indication
€ 2300 - €2500 gross per month

Selection procedure
If you are interested in this vacancy, you can apply below. Your application will be sent directly to the recruiter in charge.

IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Please register yourself by filling in your personal details and attaching your CV on http://flexweb.undutchables.nl/.

Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.

We will invite you for an extensive interview, as soon as any potential job opportunities arise.  We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Bezoek https://beheer.ingoedebanen.nl/redirect/url/4a854a683e133/to planguagejobs voor meer informatie over deze vacature.